Sales Admin/HR Admin - Dubai

Position: Sales Admin/HR Admin
Location: Dubai, UAE
Experience Required: Minimum 3–4 years (UAE experience in a similar Sales & HR role is mandatory)
Employment Type: Full-time
Key Responsibilities
· Sales Administration
· Order Processing & Management
· Register client orders in ERP.
· Create sales order confirmations.
· Coordinate logistics for timely delivery to project sites or offshore yards.
Client Interface
· Serve as a liaison between commercial, technical, and finance teams.
· Respond to client queries regarding delivery, invoicing, and product availability.
Sales Invoicing & Documentation
· Prepare proforma and final invoices based on delivery notes.
· Ensure compliance with incoterms, export control, and customs regulations.
· Maintain organized records for audits and project tracking.
Contract Compliance
· Verify client PO terms against internal quotations (pricing, penalties, delays).
· Track invoicing milestones, client approvals, and warranty periods.
· Reporting & Coordination
· Provide weekly/monthly sales reports.
· Coordinate closely with project and supply chain teams.
HR Administration
· Employee Onboarding & Mobilization
· Manage visas, work permits, and regulatory compliance for site staff and expatriates.
· Coordinate travel, accommodation, and logistics for mobilizations.
Contract Management
· Draft and issue employment contracts and amendments.
· Ensure legal and company policy compliance.
Payroll Coordination
· Collect and verify timesheets.
Calculate allowances
· Liaise with payroll/finance teams for timely disbursement.
· Medical & Insurance Management
· Arrange pre-employment and routine medical exams.
· Manage employee and dependent medical insurance.
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https://gulfcareerhunt.com/sales-admin-hr-admin-dubai-uae/

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