Senior Executive Assistant - Dubai

Nucleus RadioPharma is seeking a highly experienced Senior Executive Assistant to provide strategic and operational support to the CTOO, CDO, their Leadership Team, and the Board of Directors. This role is ideal for a proactive professional capable of enhancing meeting effectiveness, streamlining operations, and supporting critical projects across the organization.
Key Responsibilities:
Executive & Leadership Team Support
• Deliver polished executive support to the CTOO, CDO, Leadership Team, and Board.
• Act as a professional gatekeeper and ambassador for executives.
• Prepare, refine, and deliver reports, presentations, and briefing materials for leadership, scientific, investor, and Board engagements.
Strategic Meetings & Communications
• Lead coordination and logistics for executive, Leadership Team, Board, scientific, and investor meetings, including agendas, pre-read materials, minute-taking, and follow-ups.
• Capture key insights, summarize discussions, and ensure accountability for action items.
Project Management & Process Improvement
• Manage cross-functional projects and track deliverables.
• Develop dashboards and tools for transparency and efficiency.
• Propose and implement process improvements across executive operations.
Calendar, Travel & Expense Management
• Manage complex executive calendars with precision.
• Plan and oversee domestic and international travel, including itineraries, accommodations, visas, and executive briefs.
• Handle expense reporting, procurement, and invoice reconciliation accurately.
Operations & Company Leadership
• Coordinate with vendors, consultants, and contractors.
• Support executive and team meetings, maintaining a professional environment.
Communication & Information Management
• Serve as the central hub for executive communications, triaging and summarizing emails and calls.
• Maintain accurate executive contact databases.
Confidentiality & Judgment
• Handle sensitive information with discretion.
• Make independent decisions under pressure to safeguard priorities.
Culture, Collaboration & Team Engagement
• Foster an inclusive, collaborative culture, supporting administrative colleagues and coordinating team-building activities.
Budget & Resource Stewardship
• Partner with executives on budget management and ensure high-quality outcomes within fiscal constraints.
Qualifications & Requirements:
• 15+ years’ experience supporting C-suite executives, preferably in biotech, life sciences, or healthcare.
• Proven track record managing complex projects and strategic initiatives.
• Advanced proficiency in Microsoft Office Suite; skilled in collaboration platforms and project management tools (Zoom, Teams, Slack, Asana, Notion, Smartsheets).
• Exceptional communication, organizational, and project management skills.
• Strong financial acumen and experience with budgeting, expense tracking, and vendor management.
• Trusted advisor with discretion, strategic thinking, and problem-solving skills.
• Flexibility for occasional travel (approx. quarterly) and ability to work across multiple time zones.
Benefits:
• Medical, dental, and vision insurance
• HSA or FSA options
• 401k with employer match
• Paid sick leave and PTO
• Relocation support for qualified candidates
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