Office Manager Required in Dubai - Dubai

Office Manager Required in Dubai

Equiti is a pioneering fintech firm and world-class provider of multi-asset fintech products - from liquidity solutions to in-house tech hubs to online trading platforms. With over 400 global specialists in 9 languages, Equiti provides clients with access to individual, professional, and institutional brokerage services in Europe, the Middle East, and Africa.

At Equiti, we believe that financial opportunities can unlock potential for everyone, everywhere. We’re on a mission to deliver accessible online trading products around the world through education and accessibility.

Think finance is stuffy? Think again.

We see Equiti as a new breed of broker, and we are on the lookout for talented individuals who can perform and excel in a dynamic and innovative working environment. Our Human Resources department would like to welcome a detail-oriented

Office Manager in our office in Dubai.

The Office Manager is responsible for organizing and coordinating administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety , include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees

A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Responsibilities

Management of day-to-day office operations
General management of the office to ensure that we provide our staff with the optimum experience and the environment maintains a professional look and feel.
Schedule meetings and appointments
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time and coordinate with the Finance department
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office and Administration budget, ensure accurate and timely reporting
Oversee travel and accommodation requirements for the Dubai team
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
General EA support to senior management, including setting up and coordinating meetings
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site team building activities, staff events.

Skills & Competencies

Strong communication skills (Written and Verbal) in English and ideally in Arabic
Proficiency in Microsoft Office Suite
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
Attentions to detail and diligent at their work
Punctual
Have the capacity to understand the business

Experience Requirements

6 years of professional experience as an Office Manager or Administration Manager in a leading professional service company ( financial service, management consultancy or Law firm)
Team management skills
Highly organized and detailed oriented
Shows passion, motivation and dedication
Strong business ethics, including the ability to work in a highly confidential workspace
Strong written and verbal communication skills in both Arabic and English is required
Proven working experience with Microsoft Office

Perks

Each of our offices has its special perks; be it ‘no ties’, free lunches, charity events, or a hybrid work policy – but whenever you walk into an Equiti office, you’re sure to see a friendly face. We encourage international collaborations and always keep our eyes open to how we can do more.

The benefits you can expect at your Equiti workplace include:

Competitive salary package
Performance-based bonus
Medical insurance coverage for employees and family members
Smart working options
Employee wellness initiatives
Personalized career development
Company lunch in the office
Regular company events

With energy, drive, and imagination, there’s no limit to where your career can go at Equiti. With a diverse workforce and geographical spread of offices, we strongly support career development initiatives as well as provide a range of opportunities for professional and life experiences.

Equiti is an equal opportunity employer.

“Equiti” refers to a group of companies consisting of seven regulated financial services companies licensed to operate in the respective jurisdictions of their incorporation, in addition to our tech and marketing hubs. Equiti has presence in Africa, Europe, and the Middle East.

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Posted on : 3 years ago, #127724, 16 views

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