Administrative Secretary (MALE/FEMALE) - Ras al khaima

MALE/FEMALE

Company Name: One1Info
Employment Type: Full Time
Monthly Salary: AED: 2500/-
Minimum Work Experience: 1-2 Years
Minimum Education Level: Any
Company Size: 25-50 Employees
Career Level: Administrative Secretary

■ ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Performs secretarial duties, data entry, receives and screens office calls and correspondence, responds to routine telephone inquiries; forwards calls to appropriate party.

Receives, data stamps and distributes incoming mail. Distributes purchase requisitions in numerical order to appropriate office staff.

Stamps all Accounts Payable checks, matches with remittance stubs, prepares for mailing in a timely manner.

Prepares payment of claims report data.

Accurately maintains a variety of logs and files.

Processes telephone bill and distributes vouchers for departments not billed by IT Department.

Monitors departmental materials and supplies and orders as needed.

On daily basis, batches Same Category Budget Transfers into computer system.

Accurately batches Budget Amendments and Transfers into computer system after County Board approval and returns approved paper copies to Departments.

Types checks as directed by staff accountants.

Responsible for maintaining petty cash drawer and distribution of petty cash to other County departments when necessary.

Prepares archive management report for Supervisor review.

Performs other duties as assigned.

■ QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

■ EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED) or graduation from a recognized secretarial school supplemented by 1-3 years of responsible secretarial experience; or equivalent combination of education and experience. Requires good knowledge of County government operations.

■ LANGUAGE SKILLS:
Ability to read and interpret documents such as rules, equipment and software operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to County employees and the general public. Ability to quickly alphabetize files. Requires good knowledge of the English language and excellent spelling.

■ MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

■ WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office conditions. The noise level in the work environment is usually quiet.