Receptionist & Administration Assistant - Dubai

PURPOSE OF THE POSITION

The Receptionist is responsible for providing secretarial, clerical and administrative support in
order to ensure that municipal services are provided in an effective and efficient manner.

SCOPE

The Receptionist reports to the General Manager and is responsible for providing office and
clerical services.

RESPONSIBILITIES

1. Provide office support services in order to ensure efficiency and effectiveness within the
Office

Main Activities
 Receive, direct and relay telephone messages and fax messages
 Direct the customers and the general public to the appropriate staff member
 Pick up and deliver the mail
 Open and date stamp all general correspondence
 Maintain the general filing system and file all correspondence
 Assist in the planning and preparation of meetings, conferences and conference telephone calls
 Make preparations for meetings
 Maintain an adequate inventory of office supplies
 Respond to public inquiries
 Provide word-processing and secretarial support

2. Perform clerical duties in order to maintain administration

Main Activities
 Develop and maintain a current and accurate filing system
 Monitor the use of supplies and equipment
 Coordinate the repair and maintenance of office equipment

3. Performs receptionist functions

Main Activities
 Answerallincomingcallsandhandlecaller’sinquirieswheneverpossible
 Re-direct calls as appropriate and take adequate messages when required
 Greet, assist and/or direct students, visitors and the general public

4. Support the GM and other staff

Main Activities
 Assist the Executive Director and other staff as requested
 Provide administrative services for the Executive Director

5. Perform other related duties as required

QUALIFICATIONS

 Graduate with with 3-5 years experience in the same field
 Proficient in MS office applications
 Excellent written and verbal communication skills in English / knowledge of Arabic is an advantage

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